BSBF2024 DOSSIER EN

Big Science Business Forum 2024 – Trieste, Italy 5 Big Science Business Forum 2024 – Trieste, Italy 4 Table of content 1. General Introduction 8 1.1. Organizers & Supporters 8 1.2. Industrial Sectors Involved in the Big Science Market 10 1.3. Administrative Process of the Friuli Venezia Giulia Autonomous Region 11 1.4. Team Structure 12 1.4.1. IOC – International Organizing Committee 12 1.4.2. LOC – Local Organizing Committee 14 1.4.3. Focus on the Host Organizers 16 1.5. Activities carried out in preparation for the Event 17 1.5.1. IOC – Meetings 17 1.5.2. Promotion – Presentation at Events and Conferences 18 1.5.3. Promotion – Presentations in collaboration with Confindustria and Universities 18 1.5.4. Promotion – Roadshow 19 1.5.5. Promotion – Webinars 20 1.5.6. Promotion – Visits to Research Infrastructures (BSOs) 20 1.6. Event Venue 21 1.7. Programme 23 1.8. Results 25 1.9. Conclusions 26 2. Registrations 30 2.1. Registration Platform Setup 30 2.2. Registration Management Strategy: Fees and Deadlines 31 2.3. MyProfile Platform: Technical Settings and Requirements 32 2.4. MyProfile Management Strategy: Deadlines 32 2.5. Pre-Event Registration Data by Category (Including Free Passes) 32 2.6. Participant Welcome Management 34 2.7. Attendance 35 2.7.1. Real attendance and Onsite Registrations 35 2.7.2. Numbers 36 2.7.3. Students Onsite, October 4 37 3. Sponsors 40 3.1. Sponsors & Exhibitors Enrollment Platform Setup 40 3.2. Defining Collaboration Methods and Sponsorship Goals 41 3.2.1. Analysis and Planning of Sponsorship Goals 41 3.2.2. Collaboration Methods 42 3.2.3. Informational Materials and Services for Sponsors 44 3.3. Target Identification and promotional Activities with ILOs (Industrial Liaison Officers) and CEI 45 3.4. Results Achieved 46 3.5. Evaluation of ILO Collaboration and Future Recommendations 46 3.6. Evaluation of Pre-Event Financial Support 47 3.7. Sponsor & Exhibitor Figures and Participating Countries 47 3.7.1. Sponsors 47 3.7.2. Other Sponsorship Forms 48 3.7.3. Exhibitors 48 3.7.4. National Pavilions 49 3.7.5. BSOs (Big Science Organizations) 50 3.7.6. ABSOs (Affiliated Big Science Organizations) 51 3.8. Main Issues 58 3.9. Implemented Solutions 58 3.10. Post-Event Conclusions and Evaluations 58 4. Visual Identity & Website 60 4.1. Visual Identity 60 4.2. Graphic Design 60 4.2.1. Promotional Materials 60 4.2.2. Coordinated Venue Setup 64 4.3. Website 66 4.4. Conclusions 67 5. Promotion, Communication, and Press Office 70 5.1. Promotion 70 5.1.1. Friuli Venezia Giulia Autonomous Region 70 5.1.2. Confindustria 70 5.1.3. Focus on CEI – Central European Initiative and Roadshow 71 5.2. Communication and Press Office 74 5.2.1. The Team 74 5.2.2. Communication and Promotion Strategies and Activities (Channels, Target, and Timing) 76 5.2.3. Press Kit Preparation 77 5.2.4. Press Accreditation 77 5.2.5. Onsite Activities 78 5.3. Social Media 79 5.3.1. LinkedIn 79 5.3.2. X (Twitter) 91 5.3.3. YouTube 92 6. Supplies 98 6.1. Supply Planning: Supplier Selection, Contracting, and Coordination 98 6.2. Management of critical Issues and Solutions 98 6.3. Supply Execution during the Event 98 Table of content