BSBF2024 DOSSIER EN

Big Science Business Forum 2024 – Trieste, Italy 43 Big Science Business Forum 2024 – Trieste, Italy 42 BSBF2024 sponsors played a key role in consolidating the Forumas a point of reference for dialogue between Europe’s major research infrastructures (BSOs) and industry, providing resources, visibility, and networking opportunities for participants. Their support enriched the event programme with high-level thematic sessions, workshops, B2B matchmaking activities, and outreach initiatives, thus strengthening synergy between the research community and the business ecosystem. 3. Sponsors 3.1. Sponsors & Exhibitors Enrollment Platform Setup 3.2. Defining Collaboration Methods and Sponsorship Goals The BSBF 2024 sponsor platform was designed, developed, and successfully launched to offer sponsors an intuitive and professional experience. Process automation reduced administrative workload, while real-time monitoring provided effective management of enrollments, and continuous adjustments ensured a fully functional, user-friendly platform. Moreover, the system provided security, traceability, and optimal management of sponsor information throughout the enrollment process. After evaluating various technology solutions (dedicated software, custom CRMs, event management tools), a longtime provider’s platform was chosen, replicating a similar job done previously. Platform Structure • Simple, clear interface • Exhibition space selection: Option to choose a preferred exhibition space online and keep it on hold for 5 days (time allowed for the company to pay the deposit and accept terms and conditions). • Registration form: • Fields for corporate info (name, description, contacts). • Billing data form. • Sponsor package selection. • Information section: Details on each sponsorship package, associated benefits, and the sign-up process. • Extra items section: Ability to select additional customizations and furnishings to build the exhibitor stand. 3.2.1. Analysis and Planning of Sponsorship Goals The aim of a preliminary meeting with the BSBF 2024 Organizing Committee was to understand event expectations and align the interests of organizers and sponsors, identify key values, and shape the main message. This meeting also defined target segments and specific sponsor needs, analyzing the experiences of previous editions to improve collaboration. Main sponsorship goals include ensuring adequate visibility and branding, creating engagement opportunities with participants, obtaining financial and logistical support to back event activities, and facilitating networking among sponsors and stakeholders. Sponsors 3.2.2. Collaboration Methods Definition of Sponsorship Levels and Related Opportunities > Gold • Stand : Double stand (6m x 2m) • Registration : 8 complimentary participant passes • Visibility : • Logo on official event website • Corporate logo displayed in the registration area at the venue entrance • Promotion : • 3 promotional inserts in the conference kit • Recognition in the final programme • 2 advertising pages in the official event programme > Silver • Stand : Single stand (3m x 2m) • Registration : 6 complimentary participant passes • Visibility : • Logo on official event website • Corporate logo displayed in the registration area at the venue entrance • Promotion : • 2 promotional inserts in the conference kit • Recognition in the final programme • 1 advertising page in the official event programme > Bronze • Stand : Single stand (3m x 2m) • Registration : 4 complimentary participant passes • Visibility : • Logo on official event website • Corporate logo displayed in the registration area at the venue entrance • Promotion : • 1 promotional insert in the conference kit • Recognition in the final programme